Becoming Spiritually Attuned to Your Inbox
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My inbox was bursting at the seams earlier today.
I apologize for the lack of response to my emails; I am currently on vacation (for the most part) this month.
The result was a very crowded inbox!
We usually react anxiously and in one of two ways when our inboxes are full:
As a result of our indifference, our inboxes fill up to capacity, and we fall farther and further behind in responding to people’s messages.
Our days are completely consumed with replying to everyone and everything, and we frequently react a little too hurriedly because we feel pressured in so many ways.
Both of these seem familiar, don’t they?
Neither of them is going to teach you anything useful, and they certainly aren’t going to make your email seem more like a friend.
You may also find that your relationship with your inbox mirrors your relationship with many other aspects of your life.
So, is there any other option?
Imagine for a second if checking your email could be a spiritual practice that brought you closer to the present moment.
Okay, let’s have a look.
The Email as a Spiritual Practice
Your attitude toward clearing your email will change for the better if you see it as a spiritual discipline.
It transforms from this terrifying need to avoid being a lousy person into an opportunity for discovery and development.
Accordingly, how exactly should we define spiritual practice?
Everything that reaches out to a broader, more profound level.
Some potential destinations:
Is it possible that the inbox may bring you delight and amazement rather than worry and strain?
Is it possible that you could take a deep breath and go through each email once you identified the worries that are preventing you from opening them?
Is it possible for you to turn every email into a lovely opportunity for reflection, intimacy, wonder, or love?
Would you be able to train yourself to discover transcendence in the simple act of responding to emails?
Spiritual practice may take many forms, as you can see.
Although these are just a few suggestions, you may be able to deduce your own interpretation.
No matter how you train, you’ll always be growing into something new.
Practice for Inbox Mastery
Let’s go over the nuts and bolts of clearing up your inbox.
Imagine for a second that your email is packed, as mine was.
I propose we begin by going over it in a very systematic way.
I suggest taking your time and reading through your whole inbox:
First Pass:
The first thing you should do is go through all of your emails and mark or delete the ones you won’t be responding to.
These are the “Level 1” emails; they include spam, irrelevant newsletters, alerts, and more.
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Remove them.
By configuring my Gmail shortcuts, I can quickly scan my whole inbox by hitting “j” to go on to the next message (if I choose to retain an email in the inbox), or “e” to archive the message (if it’s a Level 1 message to remove from the inbox).
Second Pass:
In the second pass, you’ll respond to all of the emails that need a brief response; I refer to them as Level 2 emails.
My personal time required for this is between five and ten minutes.
During this second pass, I respond instantly to any emails that need a paragraph-long response or less.
Emails that need more time (Level 3 emails) are ignored.
To get these short responses out, I just hit “send” and then “archive” the email.
Third Pass:
After you’ve finished the first two passes, the third one is for the more time-consuming Level 3 emails.
These items either need a more deliberate response or include lengthier chores that necessitate some concentration.
So, I normally spend about half an hour, twice daily, on this third pass.
If an email requires a more in-depth response, I will give it some thought before responding.
Rest assured that I will give each email my undivided attention.
If it has an attached job, I will either do it before replying (and removing it from my inbox), or I will add it to my list of things to do later.
By the end of the third pass, I usually have tackled most of the emails in my inbox and am proud of how far I’ve come in only thirty minutes.
Two minutes for the first pass, five to ten minutes for the second, and thirty minutes for the third may be completed in a single 45-minute session.
Make the necessary adjustments to these times according to your daily schedule.
My preferred time to exercise is first thing in the morning, followed by another session later on in the day.
You won’t be able to delete everything in your inbox in a single sitting, but make the most of each session.
You should be able to go through most of the essential emails in a week if you work like this every day.
Engaging in the Activity
Your inbox management skills will likely improve if you go to the part immediately above this one and practice with Level 1-3 emails according to my instructions.
However, your experience will remain mostly unchanged if you exclude the spiritual exercise.
When you commit to it on a spiritual level, you will see a change.
What I propose is this:
Before you begin sorting through your email, have a plan.
Sticking a note next to your computer might serve as a helpful reminder to be deliberate.
To keep that goal in mind, take a deep breath.
Aim for more than just “catching up on everything” or “getting my inbox to empty.” Extend it, following the example of a thought from the “Spiritual Practice” part up above.
Let the initial pass be an exhilarating release of clutter.
Use the second try to hone your confidence in providing simple, direct responses.
On the third try, you’ll encounter several difficulties and frustrations… Allow yourself to feel things without trying to escape them; instead, just be in the moment.
Try to locate some breathing room and love in the midst of it all.
As you devote your whole attention to the email before you, you will eventually discover something more extensive.
Finally, take a minute to appreciate yourself for opening out, no matter how little.
As a result, the spiritual practice will be strengthened, which is crucial.
Rather of using this as an opportunity to be hard on yourself, let it serve as a practice of openness.
Imagine for a second a world where you could focus on just one facet of your life and discover something more profound and profoundly meaningful.
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