How to Work Efficiently When Overwhelmed (An Easy Guide)

stressed elderly woman holding her head

It has come to my attention that a large number of individuals are reporting feelings of exhaustion, disarray, and worry to the point where it is exceedingly challenging to concentrate and do tasks in an efficient manner.

In light of this disorganized and overbearing situation, what are some things that we may do to improve our efficiency?

Today I’m going to talk about the top three things that I do to help me achieve concentration and efficiency, even when I’m in the most disorganized state possible.

The Pausing Between Intervals

My first piece of advice is to take a break in between each activity you carry out; I refer to this as the “interstitial pause.”

In general, I advocate pausing between each activity rather than going immediately to the next one.

  • When you respond to an email, stop for a moment and ask yourself if you want to continue responding to emails or whether there is anything else that is more essential for you to accomplish.
  • When you have finished working on a job, you should stop to consider whether you would like to take a break or if you would want to go on to the next activity on your list.
  • Whether you find that you are habitually browsing a website or app that is a source of distraction, stop for a moment and ask yourself if there is anything more essential that you would want to concentrate on.
  • If you have just been handed a number of messages and duties, stop for a moment, add them to your list, prioritize the items, and choose one thing to concentrate on. More information on this topic may be found below.
  • Take a break if you’ve been laboring for a long time; would you want to stretch your legs, grab some water, or clear your head?
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This stop assists us in navigating tumultuous seas and enables us to approach each day with a greater sense of purpose.

The Methodology of Flexible Focus

When circumstances are chaotic, you may discover efficacy by using this straightforward and tried-and-true method:

  • Create a Short List: Create a list of three to five items that you would want to concentrate on for the day. Choose three items if they are all significant or if you have a full schedule of meetings for the day. Pick five items if they’re moderately difficult. Choose six activities to do if you have a positive outlook. Important: Prioritize the different aspects of their relevance.
  • Create a long list: This is the list of anything else besides what you’d like to achieve that you’d like to accomplish. Place items that need immediate attention closer to the top of the list. This extensive list contains things that “would be good to accomplish,” but you are not going to concentrate on completing any of them. Instead of the short list, focus on the big picture.
  • Concentrate on the most important assignment: On a daily basis, you should concentrate on the most important item on your short list. only in regard to that. There is nothing else. When you have finished with it, you should shift your attention to the next matter.
  • Managing interruptions as well as incoming activities and messages: The adaptability of this approach is one of the method’s many strengths. In the event that you are interrupted while working on an essential activity, you have the option of either continuing with the task you were working on when you were disturbed or pausing in order to discover another assignment that is more worthy of your attention. If you have new tasks and messages coming in, you can simply add them to your Long List. If, however, they are really urgent, you may move them to your short list instead, which will free up space on your long list for something else. Maintain a flexible mindset and give yourself permission to adapt to the shifting conditions.
  • Take a minute at the end of each day to reflect on what you’ve accomplished and cross items off the list; then, at the end of the day, just take the items from the short list that you haven’t completed and add them to the next day’s short list. Create a fresh list for tomorrow so that you are aware of what you should concentrate on when you first begin.
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Filling Up Your Storage Space

When we are experiencing feelings of being overwhelmed, one of the most difficult issues we face is that we often get exhausted and our ability to concentrate drops. We just do not have the mental energy to take on challenging responsibilities at this time.

The activity that you should engage in here is forming a pact with yourself to make caring for yourself a top priority. What steps do you need to take to ensure that your mental energy is where it needs to be in order for you to be productive and able to concentrate?

If we are unable to master this basic concept, then we will never be able to bring into existence what it is that we envision for the world.

This entails setting priorities for me, which include the following:

  • Relaxation and rejuvenation
  • Spaciousness
  • Exercise
  • Consuming healthy food
  • Experiences that are reassuring and comfortable, such as taking a hot shower, drinking hot tea, or receiving hugs from a loved one
  • Caring for and loving myself first and foremost

If I am able to do those tasks, then I will be able to function well and concentrate on the things that are important. What steps would you have to take in order to increase your capability to the point where it would meet your requirements?

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